All shareholders recorded in the shareholder register are entitled to attend and vote at the Annual General Meeting. The restriction on voting rights amounts to 15 % of the share capital. Any shareholder can give written authority to a fellow shareholder or appoint an independent proxy to vote at the Annual General Meeting on his or her behalf. There is no statutory quorum.
Art. 12 of the Articles of Association address the assignment of the voting right to an independent proxy, as well as the ability to electronically cast a vote to the independent proxy.
The Articles of Association can be downloaded from the HOCHDORF Group website under «Investor Relations»: www.hochdorf.com/en/investors/corporate-governance (available in German only).
The General Meeting adopts its resolutions and conducts its elections by relative majority of the votes cast, with abstentions being left out of consideration in determining the majority and excluding blank and invalid votes, unless the law provides otherwise.
The Annual General Meeting takes place annually, at the latest six months after the end of the financial year. It is convened by the Board of Directors. The statutory provisions apply to the convening of extraordinary General Meetings. Personal invitations to the General Meeting are sent out in writing at least 20 days before the General Meeting.
Invitations to submit items for the agenda and questions about the annual report are included with the invitation to the General Meeting.
The shareholder register is closed ten days prior to the General Meeting. Upon request, the Board of Directors can approve exceptions for late submissions. The effective date of closure is published in the notice of the General Meeting and is also published in a timely manner in the financial calendar on the HOCHDORF Group website: www.hochdorf.com/en/investors/financial-calendar.